Presenter(s) who uses AAC

Presenters who use AAC can facilitate accessibility by:

• Showing and reading the accessibility slide.
• Informing the organizer of the event about additional accessibility requirements they may need.
• Determining how best to communicate during the presentation and question/answer period such as:
  • communication device.
  • someone to read their prepared presentation.
  • using an audio recording of their presentation.
  • using a communication assistant to read their AAC board.
• If using slides:
  • Using a split screen (one to show the slide and one showing the text of what is being spoken using a device).
  • Using a light-coloured background with dark text.
  • Using a PowerPoint theme to structure the presentation, with only short sentences and/or bulleted phrases (about 4 lines of text/40 words per slide).
  • Describing all meaningful graphics (such as photos, images, charts, and illustrations).
  • Addressing all the information shown on the slides.
• If using a communication device, consider:
  • Programming the device ahead of time.
  • Backing up your presentation on a USB drive.
  • Timing the presentation.
  • Checking for clarity in terms of rate of communication and pronunciation.
  • Ensuring the device is fully charged.
  • Bringing a second battery, if you have one, or having the means to connect your device to power source.
  • Positioning a mic to pick up your speaker and requesting more mics if you choose to also speak and/or use a communication assistant.
  • Accompanying speech output by showing text on slides, and/or using a split screen.
  • Giving a printed copy of your presentation as a handout.
  • Deciding if you want to present from a podium or table.
  • Deciding how to advance slides via accessible remote control or assistant.
  • Allowing sufficient time to receive questions from participants who use AAC and to answer their questions.
  • Engaging a communication assistant if using a communication board.

• If using a communication assistant:
  • Ensuring the assistant understands that they do not add content to the presentation, unless they are a co-presenter.
  • Telling the audience what the assistant will do. For example, repeat what the presenter has communicated if someone does not understand.
  • Picking an assistant who has a clear speaking voice.
  • Asking participants to direct questions to the presenter, not the assistant.